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Mastering Complex Finances at Flexi with QuickBooks

Vicente Bustamante
Vicente Bustamante

When Flexi Wires partnered with Crandon Partners, they were already operating in one of the most demanding corners of fintech:

High‑volume international wires, corporate clients across jurisdictions, commissions paid in crypto, and an ever‑evolving regulatory landscape.

Based out of Miami, FL, with international operations in Mexico and Colombia, Flexi’s business was moving fast. Flexi didn’t just need bookkeeping. They needed financial advisory designed for complexity, so their leadership team could stay focused on clients, growth, and building the future of their fintech platform.
 

That’s where we came in...

 

The Reality: A Fintech with Real‑World Financial Complexity

Flexi Wires’ financial operations were anything but simple:

  • International subsidiaries
  • Transactions and balances across multiple currencies
  • Revenue and commissions paid partially in cryptocurrency
  • Strict AML, KYB, and KYC requirements tied directly to financial records
  • Continuous movement of funds across borders

On top of that, leadership needed clean, reliable financials to support decision‑making and prepare for raising capital. This isn’t “plug‑and‑play” bookkeeping. This is where most off‑the‑shelf processes break down.

 

Our Philosophy: Financial Clarity Comes Before Growth

At Crandon Partners, we believe that growth without financial clarity creates risk, especially for fintech companies. So before touching any tools, we focused on fundamentals:

  • How does money actually move through the business?
  • Where does complexity add risk or manual effort?
  • What needs to be visible, instantly, for leadership and investors?

Our role wasn’t just to record transactions. It was to design financial operations that scale.

 

The Foundation: Clean, Organized, Automated Books in QuickBooks

As Flexi’s ongoing bookkeeping and financial advisory partner, we built a centralized financial system using QuickBooks as the core platform. From there, we:

  • Structured accounts to support multi‑currency operations
  • Properly recorded and tracked crypto‑based commissions
  • Designed workflows for intercompany transactions and consolidations
  • Automated recurring processes to eliminate manual reconciliation work
  • Ensured books stayed clean, consistent, and audit‑ready

The result?

Financials that leadership could actually trust, without chasing data, reconciling spreadsheets, or worrying about inaccuracies. QuickBooks became the single source of truth, not just a ledger.

 

Compliance as a Natural Extension of Financial and Technical Advisory

For a fintech like Flexi, compliance isn’t a standalone system, it’s deeply tied to financial operations. As part of our financial advisory, we also helped Flexi strengthen their KYB, KYC, and AML processes by designing a smarter compliance workflow.

Using HubSpot, Microsoft Power Platform, and Azure AI, we implemented a system where:

  • Clients upload official incorporation and tax documents
  • AI reads and extracts structured business data
  • Compliance records stay aligned with financial data
  • Teams have full visibility without duplicating work

This didn’t just improve compliance. It reduced operational friction and ensured that regulatory data and financial records stayed in sync, which is exactly where investors expect them to be.

The result?

 

Compliance in minutes not days
The AI‑powered document intake eliminated the slowest part of the process.
Reduced prospect abandonment
Seamless flow + reduced manual work = clients actually finish the process.
And of course, sales gains
With full visibility into onboarding status, Sales now supports clients with precision, speeding up conversions and improving win rates.

 

 

Flexi Wires now onboards business clients faster, safer, and with an experience that sets them apart in a highly regulated industry.

 

The Outcome: Financial Control Without Operational Drag

Today, Flexi Wires operates with:

  • Clean, organized books despite high transaction complexity
  • Multi‑currency and international subsidiaries handled with confidence
  • Crypto‑based revenue tracked accurately and consistently
  • Automated financial and compliance workflows
  • Financial reporting that supports strategic decisions
  • A structure designed to support future fundraising and scale

Most importantly, Flexi’s team no longer wastes time managing financial chaos. They focus on clients, product, and growth, knowing their financial foundation is solid.

 

 

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